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QUOTES & INVOICING

From quote to paid invoice, without double work

Build professional quotes with line items, VAT, discounts and partial payments, let your customer sign online, and turn an accepted quote into an invoice with a single click. Beamcore tracks the payments and automatically reminds whoever is late. Available as a 19 euro per month add-on on top of your subscription.

QUOTE BUILDER

Put a quote together in just a few minutes

Build your quote from product and text lines, and set the VAT rate, the unit and an optional line discount per line. The totals update live as you type, so you never have to recalculate.

  • Product and text lines with per-line VAT, unit (pieces, hours, m2) and line discount
  • Quote-wide discount as a percentage or fixed amount
  • Partial payments: invoice a job in several stages
  • Automatic quote number per company and immutable versions
  • Header widgets with open and won value and your acceptance rate

DIGITAL SIGNATURE

Let your customer approve online right away

Send the quote as a polished PDF by email and let your customer sign online with a signature pad. Beamcore records the moment of approval, so you always have a watertight record.

  • Online acceptance with a signature, no hassle with printing and scanning
  • The IP address and time of signing are recorded
  • Statuses Draft, Sent, Accepted, Rejected and Expired
  • A complete history timeline per quote, from first version to approval

INVOICES & RECEIVABLES

Create an invoice straight from a quote or milestone

Turn an accepted quote or a project milestone into a full sales invoice with a single click. Lines, discounts and VAT are carried over, so you never have to enter data twice.

  • Full sales invoices with line items, discounts and VAT
  • Invoice straight from an accepted quote or project milestone
  • Statuses Draft, Sent, Partially paid, Paid, Cancelled and Credited
  • The invoice number is only assigned when you send it
  • Header widgets with five statuses and a revenue chart

PAYMENTS & REMINDERS

Track payments and automatically remind whoever is late

Send invoices with a payment link and register incoming payments, after which the status updates automatically. Beamcore sends reminders following a multi-step schedule, so you no longer have to chase them yourself.

  • Register payments via bank, cash, iDEAL or other, with an automatic status
  • Payment link and public payment page, so customers can pay right away
  • Automatic reminders in a multi-step schedule after the due date
  • Create credit invoices whenever a correction is needed

READY FOR YOUR BOOKKEEPING

Seamlessly through to your accounting

01

UBL 2.1 export (EN16931)

Export invoices as UBL 2.1 in line with the European EN16931 standard, ready to import into your accounting software.

02

Automatic reminders

A multi-step dunning schedule sends reminders after the due date, so outstanding invoices do not linger.

03

Credit invoices

Create a credit invoice in a few clicks for corrections or returns, properly linked to the original.

04

Public payment page

Customers open the invoice and payment page through a secure token, without having to log in.

Frequently asked questions

No, this is a 19 euro per month add-on on top of your existing subscription. You can switch it on and cancel it again at any time. On Enterprise it may already be included, depending on your agreement.
Yes. You turn an accepted quote into an invoice with a single click, and you can also invoice a project milestone directly. Lines, discounts and VAT are carried over, so you never have to enter anything twice.
You set a VAT rate and an optional line discount per line, and you can also add a quote- or invoice-wide discount as a percentage or fixed amount. The totals and VAT amounts are calculated live as you type.
You register payments via bank, cash, iDEAL or other, after which the invoice status updates automatically. Through the payment link and public payment page, customers can also pay directly themselves.
Yes. You export invoices as UBL 2.1 in line with the European EN16931 standard, and there is also a CSV invoice journal. That way you import your revenue into your accounting software with ease.

Curious how quoting and invoicing come together?

Schedule a demo and discover how Beamcore takes you from quote to paid invoice, without double work.

Request demo