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PROJECT MANAGEMENT

Planning from quote to production, down to the working day

Every project has fixed components with a duration in working days. When a step runs over, Beamcore automatically spreads the extra days across the compressible successors. That way the end date holds, without you having to puzzle it out yourself.

GANTT PLANNING

All projects in a Gantt down to the working day

The Gantt view shows all running projects with their components as bars on a working-days timeline. Weekends do not count. You can see straight away which projects are delayed and which components are active today. The viewing window is adjustable to 3 months, 6 months, the whole year or the full project duration.

  • Weekends are left out of the timeline
  • Bars per project component, coloured by status
  • Delayed bars instantly visible in red
  • Today marker and view range adjustable

PROJECT COMPONENTS

Fixed components with standard templates

Every new project automatically gets the standard components: "2D drawing setup", "1st review round", "Adjust drawings", all the way to "Production drawings". Duration and order are adjustable per company. Components assigned to the customer (review rounds) are never shortened automatically.

  • 8 standard components per new project
  • Duration in working days adjustable per component
  • Assigned to internal or to the customer
  • Compressible flag and minimum duration per component

ABSORBING DELAYS

A step ran over? The rest compensates automatically

When a component takes more time than planned, those involved request an extension via a signed link. Beamcore spreads the extra working days, greedily, starting from the first compressible successor, so the end date stays intact as much as possible. Whatever cannot be absorbed becomes visible as a remaining day for an explicit decision.

  • Extension request via signed link, no login needed
  • Preview of the impact before confirmation
  • Customer components and flagged components are not shortened
  • Notification to everyone involved after it is applied

LOCKING A PROJECT

Project locked after approval

As soon as a customer gives approval, you lock the project. Name and description can no longer be changed after that. Files and drawings are still available, but the project details are fixed. Unlocking is possible by an admin and is logged.

  • Record the lock with a reason
  • Locking and unlocking are both logged in the audit log
  • Unlocking can only be done by a user with admin rights
  • Downloading files also works on locked projects

AUDIT LOG

Who did what, exportable as CSV

Every status change, version upload, annotation action and project mutation is logged with timestamp and user. The full audit log is filterable by time period, log type and user, and exportable as CSV for your own archive or auditor.

  • Automatic logging at model level via Spatie activity log
  • Filterable by date, type and causer
  • CSV export with date, type, description and changes
  • Not editable, read-only for all roles

PHASES AND PLANNING

From enquiry to handover in six phases

The project overview shows six phases: Work preparation, Material, Production, Transport, Assembly and Handover. For each phase you see planned and actual, the progress, whether it is running late or blocked, and what is happening today. Beamcore gives a forecast of the handover date.

  • A Planning tab with tiles for progress, tasks done, planned handover, deviation and points of attention
  • Work packages per task with their own progress and a timeline in weeks, also in the app
  • The central Planning page puts project, production and assembly together, with each project expanding to its phases
  • Tiles for today, this week, delayed tasks and capacity conflicts, with filters on client and project lead

OVERVIEW AND DOCUMENTS

See where every project stands, with all documents in one place

In the project list you see for each project the current task with the person responsible and the deadline, and the six phases as icons with their status. A traffic light in green, orange or red sums up planning, production, open Wkb deviations, extra work and margin, with the reason.

  • A weekly report every Monday: what was completed last week, what is running late and which drawings are awaiting approval
  • A documents dashboard with folder tree, search, filters and a preview to open, annotate, download and share
  • Labels per file, such as Quote, Work preparation, Production and Assembly, plus your own labels to filter on
  • A project moves to Completed by itself when the last part is finished, and becomes active again if you reopen a part

Want to see the planning live?

Request demo