With the supplier portal a supplier sees, without an account, their own orders with you and their own price list. They report when they will deliver, report delays and upload a delivery note or certificate. You receive a message with every report. The portal is part of the Houtvoorraad & Materiaalplanning (Timber stock & Material planning) add-on (€139 per month).
Creating a link
- Go to Voorraadbeheer → Leveranciers (Stock management → Suppliers) and open the supplier.
- Click Leveranciersportaal (Supplier portal) at the top.
- Click Link maken (Create link) and copy the link.
- Send the link to the supplier yourself. Beamcore does not email it.
Anyone with the link can report on behalf of the supplier. Nieuwe link maken (Create new link) switches the old link off; after Link intrekken (Revoke link) the supplier can no longer enter the portal. In the window you also see when the link was last opened and what the supplier reported most recently. Creating a link requires the Bestellen, documenten verwerken en ontvangst boeken (Order, process documents and book receipt) permission; viewing is possible with Bestellingen en leveringen bekijken (View orders and deliveries).
What the supplier sees and does
The supplier only sees their own orders with you, without drafts, with the ordered and received quantity and their own price for each line. Below that is their price list as it is in your records. For each open order they can:
- Levering bevestigen (Confirm delivery): with a delivery date. The expected date of the order is updated and an order with the status Ordered moves to Confirmed.
- Gedeeltelijke levering melden (Report partial delivery): with a reason and optionally the date for the rest.
- Vertraging melden (Report delay): with a new delivery date and a reason. The expected date is updated.
- Pakbon of certificaat uploaden (Upload delivery note or certificate): a PDF or photo (jpg or png) up to 20 MB.
Messages for the office
With every report, everyone with the Bestellen, documenten verwerken en ontvangst boeken (Order, process documents and book receipt) permission gets a message with a button to open the order. An uploaded delivery note becomes a normal supplier document for the order: you check and confirm it under Voorraadbeheer → Leveringen & documenten (Stock management → Deliveries & documents). Only then does the stock change, so you always book receipts yourself. A certificate is stored as a file with the report.