With the calendar link you see your planning from Beamcore right in Outlook, Google Calendar or the calendar on your phone. Your calendar fetches the appointments itself through a secret link. You make changes in Beamcore and your calendar follows automatically. It does not work the other way around: moving an appointment in your calendar changes nothing in Beamcore.
Switching on the link
- Go to Mijn account → Notificaties (My account → Notifications) and scroll to the block Agenda-koppeling (Calendar link).
- Click Agenda-koppeling aanzetten (Switch on calendar link).
- Choose which calendars you want to include.
- Under Jouw link (Your link) click Kopiëren (Copy).
The link belongs to you and to the company you are working in at that moment. If you work for several companies, you create a separate link per company.
What goes into your calendar
- Productieplanning (Production planning): the parts from the planning of projects you are allowed to see.
- Montagestappen (Assembly steps): the scheduled assembly steps. If you work for an assembly company, you only see your own steps. This is part of the Montage (Assembly) add-on (€59 per month per licence).
- Verlof (Leave): your own leave, requested and approved. With HR permissions you also see the approved leave of your team. This is part of the Administratie (Administration) add-on (€69 per month).
You only see the calendars you have permissions for in Beamcore. All appointments appear as all-day events in your calendar, from 90 days back to just over a year ahead.
How to subscribe
- Outlook: Agenda → Agenda toevoegen → Abonneren via internet (in English Outlook: Calendar → Add calendar → Subscribe from web), paste the link and choose Import.
- Google Calendar: on the computer, at Other calendars click + → From URL, paste the link and choose Add calendar.
- Apple: Calendar → File → New Calendar Subscription. On the iPhone: Settings → Calendar → Accounts → Add Account → Other → Add Subscribed Calendar.
Your calendar fetches the appointments itself. Google and Outlook sometimes only do that a few times a day, so a change can take a while.
Keeping the link safe
Do not share the link: anyone with the link sees what is in it. If you think someone else has it, click Nieuwe link maken (Create new link). The old link then stops working, so subscribe again with the new one. With Intrekken (Revoke) you switch the link off completely and the appointments disappear from your calendar.
The link also stops automatically if you no longer have access to the portal or no longer belong to the company.