At completion and during an audit you want to show quickly what you have checked and recorded. Two features prepare that evidence for you: the Dossier bevoegd gezag (Dossier for the building authority) per project and the Audit-map (Audit binder) per standard.
Dossier for the building authority
The dossier is part of the Wkb & Kwaliteitsborging (Wkb & quality assurance) add-on (€79 per month). The Wkb is the Dutch Quality Assurance for Building Act. Go to Wkb & Kwaliteitsborging → Kwaliteitsdossiers (Wkb & quality assurance → Quality files) and choose the project. The card Dossier bevoegd gezag shows a checklist with red (missing) or green (present) per part:
- Wkb-borgingsplan (Wkb assurance plan): there is at least one version of the assurance plan.
- Risico's en maatregelen (Risks and measures): there are risks with a linked and confirmed check point.
- Inspecties (Inspections) and Foto's bij de inspecties (Photos with the inspections): every element has been checked and internally released, with at least one photo.
- Afwijkingen en herstel (Deviations and repair): no deviation is still open.
- Materialen en certificaten (Materials and certificates): the linked materials have valid documents.
- Revisietekeningen (Revision drawings): there are production drawings or project drawings.
- Opleververklaring (Completion statement): the project has been completed. When you set the project to Completed, Beamcore records the completion date.
Click Dossier bevoegd gezag downloaden (ZIP) (Download dossier for the building authority, ZIP). You get a table of contents, the assurance plan, the photos of inspections and deviations, the material certificates, the production and project drawings, the quality file and a prepared completion statement. You can also export with red items; the table of contents then names what is missing.
Beamcore compiles the dossier but does not submit it. The contractor or the independent quality assurer reviews it and delivers it to the building authority. It is a plain ZIP with PDFs and the original files, not an official format of the Dutch Omgevingsloket. You sign the completion statement outside Beamcore.
The KOMO or ISO audit binder
The audit binder is included in every package; you do not need an add-on for it. By default only the admin role can view and manage it. You find it under Wkb & Kwaliteitsborging → Audit-map (Wkb & quality assurance → Audit binder).
- Choose the standard: KOMO (HSB-elementen) (KOMO, timber frame elements) or ISO 9001, and click Audit-map aanmaken (Create audit binder). Beamcore prepares the default requirements with the sources that already count as evidence.
- Under Instellingen (Settings), choose the Eigenaar van de audit-map (Owner of the audit binder), the Volgende herziening (Next review) and how far back evidence from Beamcore counts (12 months by default).
- Per requirement, use Wijzigen (Edit) to adjust the owner, the review date and the Bewijs uit Beamcore (Evidence from Beamcore), or set the requirement to Niet van toepassing (Not applicable). Eis toevoegen (Add requirement) adds a requirement of your own.
- Use Bestand toevoegen (Add file) to add your own documents where Beamcore has no evidence.
Evidence includes: released quality inspections, deviations, valid employee certificates, completed machine maintenance, confirmed supplier documents, material certificates and active work instructions. At the top you see the Dekking (Coverage), the Eisen zonder bewijs (Requirements without evidence), the Open punten (Open items) and the Volgende herziening (Next review). Export voor auditor (ZIP) (Export for auditor, ZIP) downloads everything at once. Personnel documents are deliberately left out.
Beamcore prepares your evidence but does not certify. Whether you meet KOMO or ISO 9001 is assessed by the certification body.