With track and trace, the site sees where the truck is and roughly when it arrives. With the crane and unloading window, you agree per transport when unloading takes place, with which crane and with which permit, and have the site confirm it. Both are part of the Transport & laden (Transport & loading) add-on (€149 per month).
Sharing a tracking link
- Go to Transport → Laden (Loading), choose the transport and click Volglink delen (Share tracking link).
- Click Volglink maken (Create tracking link) and send the link to the site and the client with Kopiëren (Copy). With Openen (Open) you view it yourself.
- When the link is no longer needed, click Link intrekken (Revoke link). After Nieuwe link maken (Create new link), the old link stops working.
Anyone who opens the link does not need to log in. They see the status (Nog niet vertrokken (Not yet departed), Onderweg (On the way) or Afgeleverd (Delivered)), the last position on a map, the distance in a straight line and the expected arrival. Of the delivery address only the postcode and the town are shown. The page refreshes itself every minute.
Sharing the position as a driver
The Share tracking link window also contains the Pagina voor de chauffeur (Page for the driver). Open it on the driver's phone, logged in, and tap Positie delen starten (Start sharing position). Keep the page open during the trip: the phone passes on its position every minute. Stoppen (Stop) turns it off. Sharing the position is only possible after loading has been confirmed and stops as soon as the transport has been delivered.
The arrival time is an estimate
Beamcore calculates the straight-line distance from the last position to the delivery address, divided by the average speed. By default this is 60 km/h and you set it under Gemiddelde snelheid (km/u) (Average speed, km/h); it applies to all transports of your company. Traffic, detours and breaks are not included. Beamcore looks up the coordinates of the delivery address itself. If the address cannot be found or the site is somewhere else, enter the Breedtegraad afleveradres (Delivery address latitude) and Lengtegraad afleveradres (Delivery address longitude).
Planning the crane and unloading window
The Kraan- en losvenster (Crane and unloading window) panel is on the Loading page and in the Load planner. Each transport has one unloading window.
- Click Losvenster plannen (Plan unloading window), later Wijzigen (Edit).
- Enter the Losdatum (Unloading date) and the time slot with Van (From) and Tot (To). Under Kraan (Crane), choose no crane, own crane or rented crane. For a rented crane you enter the Kraanbedrijf (Crane company), optionally with the contact person and phone number.
- If a Wegafsluiting nodig (Road closure needed) applies, enter the Vergunningsnummer (Permit number) and the validity, and upload the permit as a PDF or photo. Use Opmerkingen voor de bouwplaats (Notes for the site) for what the site needs to know.
- Click Bevestigingslink maken (Create confirmation link) and send the link to the site.
The site opens the link without logging in, enters a name and chooses Losvenster bevestigen (Confirm unloading window) or Komt niet uit (Does not suit), with a required explanation. In the panel you see the status: Nog niet gedeeld (Not yet shared), Wacht op bouwplaats (Waiting for site), Bevestigd (Confirmed) or Niet akkoord (Not agreed).
Beamcore warns you if the transport date falls outside the unloading window or the permit, if the time slot is missing or if the permit has not been uploaded yet. Nothing is blocked. If you change the date, time slot, crane, road closure or permit, the site has to confirm again. Changing only the notes keeps the confirmation.