When you import a new version of a timber list, you want to know what is different before you finalise it. Beamcore compares the new version with the final version that currently applies and shows the consequences for your stock and orders. This is part of the Houtvoorraad & Materiaalplanning (Timber stock & Material planning) add-on (€139 per month).
The difference on the review page
In the project, go to the Materiaal (Material) tab and open the provisional version in the Houtlijsten (Timber lists) table to review it. The review page shows the block Verschil met versie (Difference with version), followed by the number of the final version. At the top you see three tiles:
- Elementen geraakt (Elements affected): how many elements are new, removed or changed.
- Zaagregels veranderd (Cutting lines changed): how many cutting lines are changed, new or removed.
- Artikelen veranderd (Items changed): for how many items the requirement in bars or sheets is different.
Below that you see the difference Per element, Per zaagregel (Per cutting line) and Per artikel (Per item). For a cutting line you can read what changed: the quantity, the size, the material, the number or the elements it appears in. In the Zaagregels (Cutting lines) table, the Wijziging (Change) column shows for each line whether it is new or changed. If nothing changed, Beamcore says the version is the same as the previous final version.
Consequences for reservations and orders
Under Verwachte gevolgen voor reserveringen en bestellingen (Expected consequences for reservations and orders) you see for each changed item what the new version means. Three tiles sum it up:
- Verwacht vrij te geven (Expected to release): reservations the project no longer needs.
- Verwacht nieuw tekort (Expected new shortage): what is needed extra and is not freely in stock.
- Mogelijk te veel besteld (Possibly ordered too much): what has already been ordered and is no longer needed, with the order number.
This is an expectation based on the current stock. You see the actual quantities after finalising.
Finalising and handling
- Click Definitief maken (Make final). The confirmation sums up in one sentence what changes compared to the previous version.
- Tick what Beamcore should handle right away: Reserveringen die niet meer nodig zijn vrijgeven (Release reservations that are no longer needed, on by default) and Concept-bestelling maken voor nieuwe tekorten (Create a draft order for new shortages, on when a shortage is expected). The tick boxes only appear when there is a difference.
- Confirm.
The notification afterwards states what was actually released and which draft order was created. Releasing requires the Houtlijst importeren, reserveren en uitgeven (Import timber list, reserve and issue) permission, creating an order requires Bestellen, documenten verwerken en ontvangst boeken (Order, process documents and book receipt). If too much may have been ordered, you only get a warning: Beamcore does not change an order that has been placed. In that case, contact your supplier yourself.
Looking back later
When you finalise, Beamcore stores the difference with that version. In the Houtlijsten (Timber lists) table, the Wijziging (Change) column shows a summary for each version and how much was released and ordered extra. Verschil bekijken (View difference) opens the full overview. The difference is kept for timber lists, not for sheet lists.